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Instructions and Worksheets
BIRTH RECORD UPDATE: The OVERS birth registration system has recently changed to remove certain items that are longer required to report. As of October 1, 2014, the worksheets below have been updated to reflect the change. Check out the slides from our recent webinar on the subject, or call the OVERS Help Desk if you have any questions.
Instructions for Completing Electronic and Paper Birth Certificates
All facilities are required to use the versions below or one approved by CHS beginning January 1, 2015.
If you would like to create a custom version of a worksheet for your facility, it must be approved by the Center for Health Statistics. Our November 2014 Birth Newsletter outlines the requirements in the article titled "New Procedure: New & Custom Birth Worksheets". Contact Registration manager JoAnn Jackson for assistance.
Additional Instructions and Forms
Information on Voluntary Acknowledgement of Paternity
New Social Security Number Request Process
Please visit our new Social Security Enumeration at Birth webpage for instructions and frequently asked questions about requesting a social security number for an infant at birth.
Consolidated Error Reporting
In October of 2012, the Center for Health Statistics developed a new process to notify hospital and birth center staff when they need to review and correct or update birth records.
Below are documents that explain the process, why the error reports are sent, and how to read the reports. In addition, we have included responses to frequently asked questions.