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How to gain access to OVERS
You must establish an OVERS account to report vital events electronically. Depending on your role, there are different forms to complete. Visit our Accessing OVERS page to find out which enrollment form you should complete. Please note, we have a new form specifically for Traditional and Licensed Midwives (Updated 01/2017).
New! Paper Birth Report Order Form
A new order form is available for birth attendants to request blank paper birth reports (OHA Form 45-1) and other forms from the Center for Health Statistics. The use of this form is limited to medical providers and licensed or registered traditional midwives attending births outside of a hospital in Oregon.
Request for Paper Birth Certificates order form (Updated 04/2016)
Instructions and Worksheets
Instructions for Completing Electronic and Paper Reports of Birth
All facilities are required to use the versions below or one approved by the Center for Health Statistics. If you would like to create a custom version of a worksheet for your facility, our November 2014 Birth Newsletter outlines the requirements in the article titled "New Procedure: New & Custom Birth Worksheets". Contact Registration manager JoAnn Jackson for assistance.
Additional Instructions and Forms
Information on Voluntary Acknowledgement of Paternity
Information on Home Births
New Social Security Number Request Process
Please visit our new Social Security Enumeration at Birth webpage for instructions and frequently asked questions about requesting a social security number for an infant at birth.
Consolidated Error Reporting
In October of 2012, the Center for Health Statistics developed a new process to notify hospital and birth center staff when they need to review and correct or update birth records.
Below are documents that explain the process, why the error reports are sent, and how to read the reports. In addition, we have included responses to frequently asked questions.