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How To Register: Death Records

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Latest news

SSA Online Verification Service availability

The Center for Health Statistics recently learned that the Social Security Administration closes its Online Verification Service of social security numbers for a few hours every night, even though our OVERS death registration system is available 24/7. If you attempt to confirm a social security number outside of their hours of operation, you will likely receive a ‘SYSERR’ message.

Please see our OVS Frequently Asked Questions page for availability and more information.

Veterans'-use-only certified copies

Beginning January 1, 2014, there is a change in procedure for issuance of veterans'-use-only certified copies. Our new Frequently Asked Questions page provides more information.

House bill 3611: combat status of veterans

Signed by Governor Kitzhaber in June 2011, House Bill 3611 requires the collection of a decedent's status as a veteran, whether they served in combat, and where.

Death certificates for all U.S. veterans should be created in OVERS. An interim Supplemental Report on Veteran's Status form for fully paper records is also available. To obtain copies, complete a PDFRequest for Vital Records Forms & Tags and order Form 45-26V, or you may PDFdownload the form and print your own.

We have updated our PDFdeath registration instructions, as well as our PDFworksheet for families, to include these new questions. We have also created a PDFlist of combat zones as defined by the Veterans Administration.

Please contact JoAnn Jackson, Registration manager, at 971-673-1160 if you have any questions. If you need information about using OVERS, please contact our OVERS Help Desk at 971-673-0279.

Death certificate instructions, worksheets, & supplies