The partnership between the county vital records’ offices and the Center for Health Statistics is essential to a statewide vital records system. Provided here are a number of resources to assist you.
On this page:
Our next county webinar is Thursday, September 25th at 2pm. If you would like to register, check your email for a message from us on September 9th, or contact Kerry Lionadh.
Below are the slides and notes from our most recent webinar presentation. We also provide an archive of previous webinars.
September 22nd & 25th, 2014
Topic: Amending death records
- Items the county can amend
- Who can request an amendment
- How amendments are submitted
- Amendment fees
- How amendments are added to a death record
- Amendments requiring special attention
Questions & Answers
The following is a summary of questions asked at our June county webinar, along with answers compiled by our staff. The links will take you to our new Frequently Asked Questions page for counties.
Document Retention Standards
Question: We regularly do not get the disposition forms from Funeral Homes. What should we do with the 24 hour notice of receipt of body receipt once we have registered the death report if we never received the disposition form from the funeral home?
Question: How long should I retain applications for birth and death records? Can we scan the order forms for archiving purposes?
Death record registration process/timeliness
Question: When a Medical Examiner accepts a referral to complete a death report, does this mean the M.E. fills out an affidavit that is sent to the county along with the death report?
Question: What should the county vital records office do in cases where the County Medical Examiner routinely delays completion of the death report until after an investigation and lab reports are available?
Order processing/issuing vital records
Question: The State Public Notary is now accepting expired ID's for notarizing records three years back on expiration. Is the State considering allowing vital record applicants to use ID that has been expired up to 3 years as acceptable proof of identity?
Question: Will Matricula consulate cards ever be accepted as acceptable proof of identity for the purpose of ordering vital records from the State?
Question: How do we create an order for a replacement copy of a short form death certificate using OVERS when there is no service in OVERS available for replacing short form death certificates?
Home births and burials
Question: What are the rules, processes and procedures that individuals must follow if delivering a baby at home without a CHS registered midwife?
Question: What are the rules, processes and procedures that individuals must follow if intending to care for and bury the body of a deceased individual without the assistance of a licensed funeral director?
General questions and ideas for training subjects or webinar topics
Vital records liaison, ideas for newsletter articles, and county triennial review lead
OVERS training for counties and webinar administration