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Information Needed to Order a Vital Record

To order vital records, the following information is requested.

Items marked with an asterisk (*) are required.

FOR BIRTH RECORDS:
  • *Full name on birth record - first, middle, and last
  • *Date of birth
  • *Place of birth - city and/or county
  • *Father's full name - first, middle, and last
  • *Mother's full maiden name - first, middle, and last
  • *Your relationship to the person named on the record, unless it is for yourself
  • *Your reason for ordering the record
  • Your *name, *mailing address, and daytime telephone number (or email) as the applicant
  • *Your signature on the application, if ordering by mail
  • *Copies of legal documents, if needed, to prove legal guardianship or authority from power of attorney. If you are not an immediate family member, send a permission note with a notarized signature of an eligible immediate family member.
  • *Photocopy of a valid driver's license or official ID for the applicant ordering the birth record. If you do not have an ID, please see the list of alternative acceptable documents below.

FOR DEATH RECORDS:
  • *Full name of person listed on the record
  • Spouse or Domestic Partner's name (if applicable)
  • *Date of death or time period to search (a five year search may be requested for the basic record fee)
  • Place of death
  • Date of birth of the decedent may be helpful if the date or place of death is unknown
  • *Your name and relationship to the person on the record, or your reason for needing the record
  • Your *name, *mailing address, and daytime phone number (or email) as the applicant
  • *Your signature on the application, if ordering by mail
  • *Copies of legal documents, if needed, to prove you have authority from power of attorney. If you are not eligible to order the record, send a permission note with a notarized signature of an eligible immediate family member.
  • *Photocopy of a valid driver's license or official ID for the applicant ordering the death record. If you do not have an ID, please see the list of alternative acceptable documents below.

Note: Non certified copies of death records more than 50 years old are available from the Oregon State Archives, 800 Summer Street NE, Salem, Oregon 97310 (503-373-0701) for a small fee. You may review the records at the library.

If the death record you need is for a recent event (two to four weeks), it may not yet be available from our office. You may need to order it from the local county vital records office if you need it urgently. If you place an order with our office, the order will be held until the record is received and the certificate can be issued.


FOR MARRIAGE, DIVORCE, DOMESTIC PARTNERSHIP, OR DISSOLUTION OF DOMESTIC PARTNERSHIP RECORDS:
  • *Full name of person listed on the record
  • Spouse or Domestic Partner's Name (if applicable)
  • *Date the record was filed, or time period to search (a five year search may be requested for the basic record fee)
  • County that issued marriage license, filed domestic partnership, or granted divorce or dissolution 
  • *Your name and relationship to the person on the record, or your reason for needing the record
  • Your *name, *mailing address, and daytime phone number (or email) as the applicant
  • *Your signature on the application, if ordering by mail
  • *Copies of legal documents, if needed, to prove you have authority from power of attorney. If you are not eligible to order the record, send a permission note with a notarized signature of an eligible immediate family member.
  • *Photocopy of a valid driver's license or official ID for the applicant ordering the birth record. If you do not have an ID, please see the list of alternative acceptable documents.

Note: If the marriage, divorce, certificate of domestic partnership, or dissolution of domestic partnership you need is for a recent event (six to eight weeks), it may not yet be available from our office. You may need to order the marriage or domestic partnership record from the local county clerk's office, or the divorce or dissolution of domestic partnership decree from the county court that granted it. If you place an order with our office, the order will be held until the record is received and the certificate can be issued.

Marriage records, including some records prior to 1906, may be requested from the county marriage office which issued the license. A few county marriage offices have sent their oldest marriage records to the Oregon State Archives.

Divorce decrees, both certified and uncertified, are available from the county court that granted the divorce. The State Vital Records office issues a summary document called a divorce certificate. A divorce certificate does not have all the information contained in the decree but may be used as proof of divorce. In some cases, courts approve divorce orders but the certificates are not completed or filed. If you order a missing divorce certificate, issuance will be delayed until court staff create the certificate and file it.




Acceptable Proofs of Identity

IMPORTANT: Documents must be no more than 30 days old. Expired documents are not acceptable.

If you are appearing in person, any one of the first set of documents is acceptable. If you are faxing in your identification or mailing in your order, and your ID document does not have your mailing address on it, you must include a second document with your current address.

Any ONE of the following documents:

  1. Current, valid Oregon driver's licence, permit, or ID card.
  2. Current, valid passport.
  3. Current, valid out-of-state driver's licence or ID card.
  4. Current student body card with name and picture (high school students only).

OR...

Any ONE of the following documents, plus ONE MORE document showing your current address:

  1. Armed Services ID card.
  2. Selective service card or military discharge paper (must be original).
  3. U.S. Alien registration card with picture.
  4. U.S. Immigration or naturalization papers.
  5. Tribal membership or ID card with picture (without picture accepted as one of three pieces of ID below)
  6. Concealed weapon permit with picture.

OR...

Any THREE of the following documents, as long as one shows your current address:

  1. Official papers issued by courts of record with include date of birth.
  2. Official corrections department or parole papers showing date of birth and identity.
  3. Vehicle registration or title.
  4. Personalized check, savings account passbook, or monthly account statement.
  5. Check guarantee card. (NOT a debit card. Must say "Check Guarantee Card".)
  6. Pistol or firearms permit.
  7. State hunting or fishing license.
  8. Recent utility or other bill with current address.
  9. Recent paycheck stub or paycheck. (Official company type only.)
  10. Company identification card.
  11. Voter registration card issued by a county elections department.
  12. Valid food stamp, welfare, or unemployment identification.
  13. Medical or hospital card of identification.
  14. Tax statements - W-2 forms, etc.
  15. Auto insurance policy.
  16. Union membership card.

If there are differences between the identification provided and the information on a record, or questions about the validity of any document, staff are authorized to request additional information or documents.

A PDFprintable version of this list is available for download.