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Accessing OSPHL Test Results

The following provides information about accessing Oregon State Public Health Laboratory (OSPHL) test results for two audiences:


Patients Requesting Test Results

In order to protect the privacy of personal health information in compliance with the Health Information Portability and Accountability Act (HIPAA), the Oregon State Public Health Laboratory must verify the identity of any patient who is requesting test results. 

To request test results, patients can either:
  1. Come in person to the Oregon State Public Health Laboratory and bring government-issued picture ID,

    -- OR --
  2. Fill out the Test Result Request Form and have it notarized and sent by mail to the OSPHL.

Oregon Regulatory Statute 438.430(3) requires that the OSPHL wait at least 7 days before releasing test results at the request of a patient. In addition, the Oregon State Public Health Laboratory has 30 days to respond to requests for patient records according to HIPAA.

The Oregon State Public Health Laboratory abides by the Oregon State Agency Record Retention requirements (OAR 166-300) and destroys records that have met defined retention times. If the record you are requesting is past its retention time, we may no longer have it available. 
 

Test results for minors

Parents and/or Guardians may request test results on behalf of patients under the age of 18. Patient representatives may request test results of behalf of patients by providing a copy of the medical power of attorney or a signed medical release. 
 

Test results for college admissions

If you are requesting test results for college admissions, please visit the links below for more information about your options from the NCAA.



OSPHL Clients (Healthcare Providers) Accessing Test Results Online

Who may use this service

Submitters may be granted access to test result data via a secure internet portal for tests performed at the Oregon State Public Health Laboratory (OSPHL). Microbiology/Virology and Newborn Screening patient test result information may be viewed, sorted, searched, printed and/or copied. Submitters may view only test results on specimens that they submitted. 
 

Applying for access - Communicable Disease Services

Prior to granting access to patient test results through the OSPHL secure web portal, the applicant must complete and sign the fields on theOSPHL Orchard Set-Up Form marked with an asterisk. The applicant's form must be authorized by a medical provider in their facility for rights to be granted.
 

​Applying for access - Newborn Screening Services

Prior to granting access to patient test results through the OSPHL secure web portal, the following documents must be submitted:

  1. Facility Master Authorization Form* - One responsible individual(s) from a facility is designated as the Authorized Access Grantor (AAG). She/he authorizes personnel to request access to electronic test data results. The AAG assures that access rights are used only within the responsibilities of job requirements, and notifies the OSPHL when individuals terminate employment or change job duties eliminating the need for access.
  2. Test Results for Newborn Screening - Complete all three sections of the form; an incomplete form invalidates your application:

a) Access Request Information - To be completed by each person wishing access to OSPHL electronic test results.

b) Security Statement of Applicant  - To be signed by each applicant attesting that the applicant will maintain confidentiality of test results.

c) Access Authorization Statement - The AAG attests that the applicant has facility approval to apply for OSPHL Web Access to Test Results.

*The Facility Master Authorization form does not need to be supplied each time a new individual from the same facility applies if your current Facility Master Authorization Form on file with the OSPHL is current and accurate.

 
NOTE:
Access to OSPHL web results is valid only when continuously used. If unused for a period longer than 4 months, applicant must be reauthorized by phoning the OSPHL.