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ALERT IIS Reports Training

These live webinars, videos and tipsheets are intended for clinical staff who are interested in improving immunization data quality, assessing vaccine inventory reporting accuracy and improving immunization rates for their clinic patient population.

Assessment report
Report Purpose: Assesses immunization rates, revealing patterns of missing and late vaccinations across a clinic’s population. Patterns of missing and late vaccinations can help identify clinic practices that lead to lower immunization rates. Used in combination with the Benchmark report and Reminder/Recall report, the first report of three used to support immunization quality improvement work.

Intended audience: Providers interested in improving their patient population immunization rates, clinics participating in the Vaccines for Children (VFC) and AFIX programs, Coordinated Care Organizations (CCOs) and Health system administrators wanting to meet performance measures by raising immunization coverage levels and reducing missed opportunities to vaccinate.

Who has access to the Report: ALERT IIS Standard and Super Users

Available instruction: (click on a link below to access instruction)
Tipsheet Brief desktop reference with step-by-step instructions for running the report
Video Recording
  • Available on-demand.
  • Total run time for the recording is 30 minutes.
This recorded video provides instructions for running the ALERT IIS Advanced reports including: Reminder/Recall, Benchmark and Assessment reports.

Benchmark Report
Report Purpose: Identifies patients that may not be up-to-date with their immunizations. Used in combination with the assessment report and Reminder/recall report, the second of three reports used to support immunization quality improvement work.

Intended audience: Providers interested in improving their patient population immunization rates, clinics participating in the Vaccines for Children and AFIX programs, CCOs and Health system administrators wanting to meet performance measures by raising immunization coverage levels and reducing missed opportunities to vaccinate.

Who has access to the Report: ALERT IIS Standard and Super Users

Available instruction: (click on a link below to access instruction)
Tipsheet Brief desktop reference with step-by-step instructions for running the report
Video Recording
  • Available on-demand.
  • Total run time for the recording is 30 minutes.
This recorded video provides instructions for running the ALERT IIS Advanced reports including: Reminder/Recall, Benchmark and Assessment reports.


Reminder/Recall Report
Report Purpose: Provides a list of patients that are due or overdue for a recommended vaccine. Reminder notices are created for patients that will soon be due for a particular immunization. Recall notices are created for patients that are currently overdue for a particular immunization. Used in combination with the Assessment and Benchmark reports, the third of three reports used to support immunization quality improvement work. Note: For best results, use the Ad Hoc report before running the Reminder/Recall report to update your active patients in ALERT IIS. (See the tip sheet on managing your patient population using the Ad Hoc report.)

Intended audience: Providers interested in improving their patient population immunization rates, clinics participating in the Vaccines for Children and AFIX programs, CCOs and Health system administrators wanting to meet performance measures by raising immunization coverage levels and reducing missed opportunities to vaccinate.

Who has access to the Report: ALERT IIS Standard and Super Users
Available instruction: (click on a link below to access instruction)
Tipsheet Short, desktop reference with step-by-step instructions for running the report
Video Recording
  • Available on-demand.
  • Total run time for the recording is 30 minutes.
This recorded video provides instructions for running the ALERT IIS Advanced reports including: Reminder/Recall, Benchmark and Assessment reports.

Ad Hoc Report
Report Purpose: The report can be tailored for a variety of uses including: managing your clinic’s list of active patients, determining amounts of vaccine to order, tracking down data entry mistakes made when entering an immunization on a patient’s record that prevented immunizations from deducting vaccine inventory in ALERT IIS.

Intended audience: providers interested in improving their patient population immunization rates, clinics participating in the Vaccines for Children and AFIX programs, CCOs and Health system administrators wanting to meet performance measures by raising immunization coverage levels and reducing missed opportunities to vaccinate.

Who has access to the Report: ALERT IIS Standard and Super Users

Available instruction: (click on a link below to access instruction)
Live Webinar
  • Registration required.
  • One hour long, live internet/webinar presentation.
  • Offered monthly
In the webinar you will learn how to use the report to:
  • Determine if all immunizations entered into your Electronic Health Records system are being reported to ALERT IIS,
  • Manage your clinic’s list of active patients for conducting more effective reminder recall campaigns,
  • Accurately determine vaccine order quantities,
  • Determine patterns of data entry that prevent immunizations from deducting inventory in ALERT IIS.
Video Recording
  • Available on-demand.
This recorded video provides instructions for running the ALERT IIS Ad-Hoc report.
Tipsheet Instructions for running the ALERT IIS Ad-Hoc report to determine amounts of flu vaccine to prebook for flu season. Intended for clinics participating in the Vaccines for Children program.
Tipsheet Overview of the changes made to the Ad-Hoc report in the December 2015 release of ALERT IIS.
Tipsheet Instructions for managing your clinic’s list of active patients. (A necessary step in conducting an effective reminder/recall immunization project.)

Accountability Report
Report Purpose: The report measures a clinic’s accountability for vaccine inventory, enables quick assessment of compliance with Oregon vaccine stewardship law, and shows at a glance how many doses you’ve reported as given to eligible patients, expired, spoiled, wasted, and transferred.

Intended audience: Clinic staff participating in the Vaccines for Children (VFC) program who are responsible for accuracy of reporting vaccine inventory lot numbers and VFC eligibility status on immunizations given to patients. The report can only be accessed by ALERT IIS Super Users, but report contents are useful for any staff managing VFC vaccine inventory in ALERT IIS.

Who has access to the Report: ALERT IIS Super Users

Available instruction: (click on a link below to access instruction)
Live Webinar
  • Registration required.
  • One hour long, live internet/webinar presentation.
  • Offered every other week
The webinar provides step-by-step instructions for running the report, interpreting the results, and troubleshooting vaccine inventory issues that lead to lower accountability. While the report can only be generated by ALERT IIS super users, this webinar is intended for all clinic staff who manage vaccine inventory at clinics participating in the VFC program.
Tipsheet Instructions for generating the Accountability report.