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EMS Provider 2013 Renewal Frequently Asked Questions

This information and the EMS & Trauma Systems Section (OHA-EMS) website, is intended to assist EMS agencies and personnel by answering commonly asked questions about the EMS Provider renewal process.

You can also download and print a PDF of the EMS Renewal FAQs.  

Please bookmark this link: healthoregon.org/emtrecert for easy access to all EMS Renewal details.

 

1: How and when can I renew my EMS provider license?

2: I haven't received my Renewal Notice Letter, why?

3: What if I lost my Personal Identification Number (PIN)?

4: I can't find/don't know my Oregon EMS Provider number. Where can I find my license number?

5: What is the EMS provider license renewal fee?

6: My employer paid for my renewal fee. Do I need to do anything else?

7: Why do I have to submit my application by May 1st in order to avoid a late fee?

8. When will I get my new license after I complete the application?

9: What happens if I answer 'yes' to any of the personal history questions?

10: Why do I need to submit a fingerprint card?

11: What are the continuing education requirements for renewal?

12: If I want to complete my continuing education online, how many hours can I count?

13: Can I obtain continuing education hours in any way other than attending a class in person or taking a CECBEMS approved course online?

14: What are "Educational Topics Approved by the Medical Director"?

15: What if I am not affiliated with an Oregon EMS agency and do not have a Medical Director?

16: I took/am taking an EMS Provider class at a higher level since I was last certified. Can those hours count towards my continuing education at my current level?

17: I work in another medical field. Can the continuing education classes I take for my other job count towards my EMS Provider continuing education hours?

18: I will not be able to complete the continuing education requirements prior to the May 1st deadline. Will I be able to renew prior to completing the requirements?

 
 

21: I work outside Oregon and do not see my agency listed on the agency list. [Or] I am not affiliated with an Oregon EMS Agency at this time.

22: I am currently on medical disability leave. Can I renew?

23: I applied for renewal, but I haven't received my new license. Now it's past June 30, 2013 and my old license has expired. Am I allowed to work without my new license?

24: I am thinking of not renewing this year. [Or] I will not be able to renew on time this year. What should I do if I let my license lapse and later decide to renew?

25: How do I revert to a lower level of licensure?




1: How and when can I renew my EMS provider license?

EMRs renew on even numbered years and all other EMS providers renew on odd numbered years. Renewal generally opens the third week in March and is done online. OHA-EMS mails out Renewal Notices the second week in March with instructions. Each state-licensed EMS Provider will be receiving instructions and a Personal Identification Number (PIN) in the mail by March 30, 2013.

 

2: I haven't received my Renewal Notice Letter, why?

Renewal Notice Letters are mailed the second and third weeks of March. If you haven't received one it is likely because OHA-EMS does not have your correct address and contact information. Please wait until the end of March before requesting a Renewal Notice be mailed.

 

3: What if I lost my Personal Identification Number (PIN)?

You may request OHA-EMS to re-send your PIN by emailing a request to: 1.usa.gov/oregonemslostpin

 

4: I can't find/don't know my Oregon EMS Provider number. Where can I find my license number?

You may find your license number by accessing the following link. Enter your name and you will be able to find your license number and status: 1.usa.gov/oregonemsvertification

 

5: What is the EMS provider license renewal fee?

EMT $50
Advanced $80
EMT-Intermediate $80
Paramedic $140
*Fingerprint Processing Fee $44.50
*must be paid separately from renewal application and by check or money order, see fingerprint instructions  

Renewal application fees must be paid by Visa or MasterCard.

If you submit a renewal application after May 1, 2013 you will be charged a $40.00 late fee in addition to the renewal fee.

 

6: My employer paid for my renewal fee. Do I need to do anything else?

 

Yes, you must complete the online renewal application even if your employer has already paid your renewal fee. The amount due on your renewal application will show a $0.00. If you submit after May 1, 2013 you will be charged a $40.00 late fee which you are responsible to pay even if your employer paid the initial renewal application fee

 

7: Why do I have to submit my application by May 1st in order to avoid a late fee?

During the renewal cycle OHA-EMS receives approximately 10,000 renewal applications. In order to ensure your license is renewed by the expiration deadline of June 30 we require applications to be in early to allow ample opportunity to process and renew your license.

 

8. When will I get my new license after I complete the application?

If you filled out the application, paid the correct fees, don't require fingerprints and don't have background issues, you should receive your license 10-14 days after you submitted your application. If you have other factors like fingerprinting, background issues or late fees on your account it may take longer. If you have not received your license within two weeks of completing the application online and you don't know why else it may be delayed please send an e-mail to the following address to find out the status of your license ems.trauma@state.or.us

 

9: What happens if I answer 'yes' to any of the personal history questions?

Answering 'yes' to any of the personal history questions will require an explanation to be submitted with your application in the space provided on the online application. If you answer 'yes' and do not provide an explanation your application will remain in a pending status and may expire if OHA-EMS does not receive your explanation before the June 30 deadline.

 

10: Why do I need to submit a fingerprint card?

Background checks are required for all renewing EMS Providers. OHA-EMS utilizes the Law Enforcement Data System (LEDS) for Oregon records. If you have been out of the state for 60 or more consecutive days since you were issued a license, renewed, or you currently reside outside Oregon, OHA-EMS requires fingerprint cards to conduct a national background/criminal history. Fingerprint cards are not stored on file and must be re-submitted each time you apply for licensure per Federal Law.

The following is an example of people who DO NOT need to submit to a fingerprint background check:

1) If you submitted fingerprints to OHA-EMS previously and have not been out of the state for 60 or more consecutive days since that time, do not submit another fingerprint card.

2) If you work or attend school outside Oregon and return home each night to Oregon, this is considered a reasonable commute and you do not need to submit to a fingerprint card.

3) If you were out of state on active military deployment and can provide a DD-214.

 

11: What are the continuing education requirements for renewal?

A detailed breakdown of the continuing education requirements is located at the end of this FAQ sheet and must be completed by the date your application is submitted.

 

12: If I want to complete my continuing education online, how many hours can I count?

If the online course is approved by the Continuing Education Coordinating Board of Emergency Medical Services (CECBEMS) you can count 100% of the hours towards the hours required in a related category.

 

13: Can I obtain continuing education hours in any way other than attending a class in person or taking a CECBEMS approved course online?

Yes, you may count up to 50% of your continuing education hours in a required category by watching a video, DVD, or other visual media, reading EMS journals or articles, or by teaching or evaluating.

You may count up to 50% of the hours required in a category by watching visual media.

 

14: What are "Educational Topics Approved by the Medical Director"?

These are hours approved by an EMS Medical Director or a Training Director. These hours are in addition to hours required in other categories. For example; if you have already counted a 2 hour pediatric class approved by a Training Director or EMS Medical Director you cannot count those 2 hours again for "Educational Topics Approved by the EMS Medical Director".

Unaffiliated EMS Providers please see question number 19.

 

15: What if I am not affiliated with an Oregon EMS agency and do not have a Medical Director?

Non-affiliated EMS providers will need to fulfill the hour requirements in the "Educational Topics Approved by Medical Director" category by getting the required number of hours specific for their license level in category "Miscellaneous EMS Related Topics". For example; Paramedics who are non-affiliated would be required to have 17 hours of miscellaneous EMS related topics.

 

16: I took/am taking an EMS Provider class at a higher level since I was last certified. Can those hours count towards my continuing education at my current level?

Yes. You may use one hour per credit hour of class. Example, if your are in a five credit hour paramedic course you may apply five hours toward the required hours for your current level. Be sure the topics you apply your hours to were covered in the course and are clearly documented in case of an audit (See continuing education requirements at the end of this FAQ sheet.)

 

17: I work in another medical field. Can the continuing education classes I take for my other job count towards my EMS Provider continuing education hours?

Some of these courses may qualify as long as they meet the subject-specific requirements. You may contact Mobile Training Unit Coordinator, email mtu2@teleport.com or (503) 931-0659.

 

18: I will not be able to complete the continuing education requirements prior to the May 1st deadline. Will I be able to renew prior to completing the requirements?

No. You must have all of your continuing education completed prior to renewing.

 

19: Do I need to have a Supervising Physician Signature for online renewal?

Because non-affiliated licensees do not have a Training Director or EMS Medical Director they will need to fulfill the hour requirements in the "Educational Topics Approved by Medical Director" category by getting the required number of hours specific for their licensure level in category "Miscellaneous EMS Related Topics". For example; Paramedics who are non-affiliated would be required to have 17 hours of miscellaneous EMS related topics.

 

20: I don't have a current CPR card and I am unable to enroll in a class until after June 30, 2013. Am I still eligible to renew my license?

No. You will need a current CPR card in order to renew. Acceptable CPR cards include the American Heart Association "Health Care Provider", American Red Cross "Basic Life Support for the Professional Rescuer", or other Division-approved CPR certificate.

 

21: I work outside Oregon and do not see my agency listed on the agency list. [Or] I am not affiliated with an Oregon EMS Agency at this time.

OHA-EMS maintains information on Oregon EMS agencies. If you work for an agency outside of Oregon, or are not currently affiliated with an EMS agency at this time, you will need to choose "Oregon Unaffiliated" on your online application.

 

22: I am currently on medical disability leave. Can I renew?

Yes. An EMS Provider who has a temporary physical disability, condition or injury may renew by meeting the educational and proficiency demonstrations. The licensee may need to answer 'yes' online to personal history question #1 and provide a written explanation regarding the physical impairment.

 

23: I applied for renewal, but I haven't received my new license. Now it's past June 30, 2013 and my old license has expired. Am I allowed to work without my new license?

No. You are required to have a current Oregon EMS Provider license to work in Oregon. If you have not received your license and you applied prior to May 1, 2013, please contact the EMS office at (971) 673-0520. If you applied after May 1, you will not be guaranteed a new certificate by June 30, 2013. Applications submitted prior to May 1, 2013, will be processed first.

You can check to see when your certificate has been issued by going to our electronic certification verification web page at: 1.usa.gov/oregonemsvertification

Once it has been issued you may start working again prior to receiving it in the mail.

 

24: I am thinking of not renewing this year. [Or] I will not be able to renew on time this year. What should I do if I let my license lapse and later decide to renew?

Maintain your continuing education hours and current CPR certification. If you later decide to apply before July 1, 2014, you will be assessed a late fee in addition to the application fee. Additionally, an audit of your continuing education will be conducted prior to the approval of your renewal application.

 

25: How do I revert to a lower level of licensure?

If you are planning on reverting to another level of licensure call OHA-EMS at 971-673-0520 for further instructions before going online to do your application.

 

EMS Provider Minimum Continuing Education Requirements

See: Continuing education requirements for all EMS Provider levels (pdf).

Upon Renewal, each EMS Provider must maintain current CPR certification.

An initial licensure period is from the time the Division issues a license to an individual until June 30th of the next odd-numbered year.

*If an EMS Provider's initial license period is greater than 12 months, the EMS Provider must obtain all required hours of continuing education, in each category, in addition to an approved CPR renewal course.

**If an EMS Provider's initial licensure period is twelve months, or less the EMS Provider must obtain at least 50 percent of the credits/hours of continuing education in each category, in addition to an approved CPR renewal course.

These requirements are excerpted from OAR 333-265-0110.